Meetings 2021-11-25T05:48:48+00:00

List of Meeting Conducted

Agenda:

Constitution of IQAC
The Principal of the college  Dr. N.V.Kalyane called a meeting regarding the constitution of IQAC to initiate quality practice in the college in connection with NAAC Accreditation in the seminar hall of the college in the presence of all the criterion heads of NAAC committee.  NAAC coordinator Mr.C.C.Simpi briefed about the proceedings.

In view of the above facts, it was proposed to create an Internal Quality Assurance Cell (IQAC) to meet the following objectives:

  1. To develop a system for conscious, consistent and catalytic action to improve the academic and administrative performance of the institution.
  2. To promote measures for institutional functioning towards quality enhancement through internalization of quality culture and institutionalization of best practices.

The following persons were included as representatives of IQAC, BLDEA SSM College of Pharmacy and Research Centre, Vijayapur.

1 Dr. N.V.Kalyane, Principal Chairperson
2 Dr. R V Kulkarni, Professor and Vice Principal Member, Administrative Officer
3 Dr. B Shivakumar, Professor and Head, Dept. of Pharm.Chemistry Member, HOD
4. Dr. C C Patil, Professor and Head, Dept. of Pharmaceutics Member,HOD
5. Dr. H Shivakumar, Professor and Head, Dept. of Pharmacology Member,HOD
6. Dr. R B Kotnal, Professor and Head, Dept. of Quality Assurance Member,HOD
7. Dr. S R Karajagi, Associate Professor, Dept. of Quality Assurance Member, Teacher
8. Mr. C C Simpi, Associate Professor, Dept. of Pharmacognosy Member, Teacher
9. Mr. B S Hunasagi, Assistant Professor, Dept. of Pharmacognosy Member, Teacher
10. Shri G K Patil, General Secretary, BLDE Association Member, Management
11. Dr. Pranesh Jahagirdar, Veterinary Surgeon Member, Local Society
12. Dr. B R Yelikar Member, Nominee from Employer
13. Mr. Prabhash Mishra Member, PG Student
14. Ms. Jinisha Member, UG (B.Pharm) student and ladies representative
15. Mr. Shantanu Londe Member UG (Pharm D) student
16. Mr. Ravi Angadi Member, Alumni
17. Dr. Gaviraj E N

Professor and Head, Dept. of Pharmacognosy

Member, IQAC  Coordinator

Dr. E.N. Gaviraj, Coordinator, IQAC made a brief presentation on the functions expected of IQAC, mechanisms and procedures to be adopted and strategies to institutionalise quality initiatives.

In the discussions that followed, the following unanimous decisions were taken:

  1. The Coordinator, IQAC, was asked to prepare a draft plan of action to be implemented by the IQAC in the beginning of the year towards quality enhancement and the outcome to be achieved by the end of the year. The draft plan of action covering all the parameters prescribed by NAAC to be placed before the IQAC Committee in its next meeting for its consideration.
  2. The members opined that IQAC shall prepare a self-reviewed progress report illustrating the results achieved based on the action plan for the period October 1, 2016 to September 30, 2017.

Agenda:

  1. Approval of draft plan of IQAC
  2. Initiatives of IQAC for institutionalizing quality assurance strategies and processes

Principal of the college and IQAC Chairman Dr. N.V.Kalyane called a meeting regarding constitution of IQAC to initiate quality practice in the college in connection with NAAC Accreditation in the seminar hall of the college in presence of all the criterion heads of NAAC committee. IQAC Co-coordinator Dr.E.N.Gaviraj briefed about the proceedings.

With reference to the subject of agenda it was unanimously decided

  1. To implement Standard Operating Procedure (SOP) for the smooth functioning and working of quality practices.
  2. Regarding the point, it was decided to implement Standard Operating Procedures (SOP) through Association Level Coordination Committee headed by management representative and chief coordinators from the college. Further, it was decided to constitute four committees
    1. Administrative Affairs Committee
    2. Academic Affairs Committee
    3. Research Affairs Committee
    4. Student Experience and Placement Affairs Committee
  3. The guidelines are defined by the Association Management for the effective implementation of quality practices through IQAC to achieve the highest rating from standard accreditation bodies. Target benchmarks will be set and individual annual review is carried out by quantitative and qualitative measures. The evaluation will be based on a scale of Poor, Sub Average, Average, Above Average and Excellent.
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The following staff is included in the various committees, Chief coordinators and committee members are as following:

Administrative Affairs Academic Affairs Research Affairs Student Experience and Placement Affairs
Dr. B Shivakumar Dr. C C Patil Dr. E N Gaviraj Dr. H Shivakumar
Dr. R B Kotnal Dr. S R Karajagi Dr. R.V.Kulkarni Mr. C C Simpi
Mr. C V Nagathan Mr. S M Metri Mr. S C Marapur Dr. S M Biradar
Mr. R G Patil Mr. V P Patil Mr. Vinod Reddy M. Mr. B S Hunasagi
Mr. A B Walikar Mr. S Z Inamdar Mr. S S Potadar Mr. S S Biradar
Mr. M S Bidari Dr. Naresh Kusuma Mr.Ravindra Birajdar Mr. Nanjappaiah H M
Mr. V M Yaranal Mr. M R Aski Mrs. P C Kajagar Mrs. V D Banaki
Miss G C Hireholi Mrs. M C Kundaragi Mr. M J Swami Mr. S B Mangond
Mr. S S Balagali Mrs. Arati Kulkarni Mr. B S Ankalagi Mr. R K Shinde
Mr. D R Muddebihal Mr. M M Shettar Mr. Vinod Rathod Mr. I S Janashetty
Mr. M S Patil Mr. M B Keshatti Mr. R B Nala Mr. M A Darga
Mr. S B Biradar Mr. S M Ramagirimath
Mr. L D Gundakanal Mr. S M Devakate
Mr. N M Bisanal
Mr. R C Athani

Agenda:

Initiatives of IQAC for institutionalizing quality assurance strategies and processes

Principal of the college and IQAC Chairman Dr. N.V.Kalyane called a meeting regarding constitution of IQAC to initiate quality practice in the college in connection with NAAC Accreditation in the seminar hall of the college in presence of all the criterion heads of NAAC committee.  IQAC Co-coordinator Dr.E.N.Gaviraj briefed about the proceedings.

With reference to the subject of agenda it was unanimously decided

  1. To conduct Academic and Administrative audit (AAA) of the institution.

Regarding the agenda, it was decided to communicate Dr. D Chamundeswari, Principal, Sri Ram University, Chennai and Dr. K.Laxmi, Principal, Shri Venkateshwara College of Pharmacy, Chittoor, A.P., both from NAAC Accreditated Colleges, for Academic and Administrative Audit.  NAAC Coordinator, Mr. C C Simpi was asked to communicate with the professors and decide the suitable dates to conduct the inspection.

Agenda:

Initiation and Institutionalization of Best Practices

Principal of the college and IQAC Chairman Dr. N V Kalyane called a meeting regarding constitution of IQAC to initiate quality practice in the college in connection with NAAC Accreditation in the seminar hall of the college in presence of all the criterion heads of NAAC committee. IQAC Co-coordinator Dr. E N Gaviraj briefed about the proceedings post AAA reports.
With reference to the subject of agenda it was unanimously decided to

  1. Initiate best practices in the institution

All the criteria heads for NAAC Accreditation committees proposed best practices of respective criterion.

  1. Head of Curricular Aspects criteria, Dr. B. Shivakumar proposed involvement of faculty members in university related activities like curriculum design, syllabus revision, question bank preparation and BOS etc.
  2. Head of Teaching, Learning, Evaluation criteria, Dr. R.B. Kotnal proposed inculcating research value among the students through problem based learning.
  3. Head of research, innovations and extension criteria, Dr. Raghavendra Kulkarni proposed involvement of faculty towards research grants, publication and presentations.
  4. Head of Infrastructure and Learning Resources, Dr. C.C. Patil proposed Utilization of College Infrastructure for Social, Educational and Economical causes.
  5. Head of Student Support and Progression, Mr. B.S. Hunasagi proposed maintenance of Student History Card.
  6. Head of Governance, Leadership and Management criteria, Dr. S.R. Karajagi proposed complete e-governance through software systems.
  7. Criteria Head for Institutional Values and Best Practices, Dr. H. Shivakumar proposed Extension of Community Services by village adaptation as the best practice.

After a meticulous discussion, it was decided to prioritize the improvement and institutionalization of the following proposals as best practices:

  1. Inoculating Research Value among students through problem based learning at UG Level, because of shortage of PG admissions in the institution, which may help to improve the PG admissions. Mr. C.C.Simpi, appointed as the coordinator for this program.
  2. Extension of Community Services by village adaptation, because some activities like awareness camps, swach bharat abhiyan, health checking camps etc. are already in practice by the NSS division of the institution, in Siddapur Village of Vijaypura taluk, Vijayapur district. It was unanimously decided to adapt the same village for extension activities. Dr. S Biradar and Dr. S Z Inamdar were appointed as coordinators for the program and asked to draft the procedures and guidelines for extension activities.

Agenda

  1. Calendar of events for B.Pharm, Pharm D, M.Pharm and D.Pharm courses and Calendar of events for B.Pharm First Semester
  2. Appointment of Academic in charge and Sessional In charge for B.Pharm First Semester

With reference to the above points Chairman Dr. N.V. Kalyane called a meeting of IQAC members with the above agenda, it was unanimously decided that

  1. Academic In-charge for Annual pattern, Dr. C.C.Patil shall conduct a meeting of academic committee and prepare the Calender of Events for the academic year 2017-18 B.Pharm, Pharm D, M.Pharm and D.Pharm courses.
  2. Dr. R.B. Kotnal appointed as academic in-charge for B.Pharm Semester system and Dr. Channamma Majage appointed as Sessional in-charge for B.Pharm Semester system.

Agenda:

  1. Application for Assessment and Accreditation for NAAC
  2. Reconstitution of IQAC and Nomination of New members to IQAC

With reference to the above points, Chairman Dr. N.V. Kalyane conducted a meeting of all the heads to discuss about the application for NAAC. With respect to the above agenda, it was unanimously decided

  1. As the last date for application for IIQA in the inaugural window is 31st August 2017 and SSR is to be uploaded before 30th September 2017, all the criteria heads are asked to submit their filled SSR Criterion.
    As the criterion heads have completed the filling of SSR, it was decided that Chairman, NAAC coordinator and IQAC Co-coordinator to seek the permission of management of BLDE Association for registration and uploading of SSR in the inaugural window.
  2. It was decided to reconstitute the IQAC with the inclusion of new members. Dr. S.R.Karajagi to replace Dr. E.N. Gaviraj, current IQAC Coordinator. Some new members joined the institution; Dr. Channamma Majage was nominated as a member IQAC. A few passed out students were replaced by new student members.

The structure of reconstituted IQAC is as following:

1 Dr. N.V.Kalyane, Principal Chairperson
2 Dr. R.V.Kulkarni, Professor and Vice Principal Member, Administrative Officer
3 Dr. B.Shivakumar, Professor and Head, Dept. of Pharm.Chemistry Member, HOD
4. Dr. C.C.Patil, Professor and Head, Dept. of Pharmaceutics Member,HOD
5. Dr. H.Shivakumar, Professor and Head, Dept. of Pharmacology Member,HOD
6. Dr. R.B.Kotnal, Professor and Head, Dept. of Quality Assurance Member,HOD
7. Dr. Channamma Majage, Assistant Professor, Dept. of Pharmaceutical Chemistry Member,Teacher
8. Mr. B.S.Hunasagi, Assistant Professor, Dept. of Pharmacognosy Member, Teacher
9. Shri G.K.Patil, General Secretary, BLDE Association Member, Management
10. Dr. Pranesh Jahagirdar, Veterinary Surgeon Member, Local Society
11. Dr. B.R.Yelikar Member, Nominee from Employer
12. Mr. Laxman Birajdar Member, PG Student
13. Miss Sweety Gupta Member, UG (B.Pharm) student and ladies representative
14. Mr. Shantanu Londe Member UG (Pharm D) student
15. Mr. Ravi Angadi Member, Alumni
16. Mr. Shridhar Parwatikar Member, Industry
17. Dr. S.R.Karajgi, Associate Professor, Dept. of Quality Assurance Member, Teacher and IQAC Co-ordinator.

Agenda:

  1. Result Analysis of Second year, Third year, Fourth year B.Pharm, Pharm D and D.Pharm results
  2. Feedback Analysis of Parent Teacher meet.

With reference to the above points Chairman Dr. N V Kalyane called a meeting of IQAC members  In regards with above agenda, it was unanimously decided that:

  1. Academic in charge shall conduct a meeting of academic committee and prepare the extracts of meeting; then submit the extract of the feedback analysis to the principal for further action.

Agenda:

  1. Preparation of time table for second B.Pharm and M.Pharm Semester
  2. To fix IQAC meeting Schedule

With reference to the above points Chairman Dr. N.V. Kalyane called a meeting of IQAC members, with the above agenda. The following decisions were taken:

  1. The academic in-charge shall conduct a meeting of Head of the departments and collect the subject allotment format; forward the same to time table committee to prepare time table.
  2. IQAC meeting shall be conducted on first Saturday of every month.

Agenda:

  1. Preparation of Calendar of Events for Second B.Pharm and M.Pharm Semester
  2. To fix dates for Industrial tour for Fourth B.Pharm Students

A meeting of IQAC members was held in the chairmanship of Dr. N.V. Kalyane. The following decisions were taken:

  1. It was decided that Dr. R.B. Kotnal, academic in-charge for semester system to prepare calendar of events for B.Pharm and M.Pharm second semester.
  2. Academic in-charge for annual system Dr. C.C. Patil to plan the dates and strength of students for Industrial tour.

Agenda:

  1. AAA inspection on 18/03/2019
  2. Manthan on 19/3/2019

A meeting of IQAC members was held in the chairmanship of Dr. N V kalyane sir, the following decisions were taken:

  1. AAA inspection is scheduled for the academic year 2018-19 on 18/3/19.

For Manthan all the sop committee heads and co-coordinator informed to attend manthan on 19/3/2021

Agenda:

  1. Reconstitution of IQAC for the year 2/9/2018-2/9/2020

A meeting of IQAC members was held in the chairmanship of Dr. N V Kalyane, the following decisions were taken:

It was decided to reconstitute IQAC with the inclusion of new IQAC co-coordinator and new members. Dr SM Biradar to replace Dr.SR Karajgi and some of the passed out students will be replaced by new student members

Agenda:

  1. Discussion for highlights of SOP first review meet and adopting quality improvement strategies
  2. E governance LMS,MIS,JAS,FMS collect practical evidences
  3. AAA planning should be made and formats collected
  4. PTA association preparation of policy and procedure
A meeting of IQAC members was held in the chairmanship of Dr. N V kalyane sir, the following decisions were taken:
  1. The highlight of the first sop meet was discussed.

Scheduled targets are planned and improving strategies adopted

Agenda:

  1. Strategies for quality improvement for the following.
  2. Admission of the students :Principal
  3. Curriculum development : BSK
  4. Teaching and learning :SZI
  5. Examination and evaluation :SZI
  6. Industry interaction/collaboration :HSK

A meeting of IQAC members was held in the chairmanship of Dr. N V Kalyane, the following decisions were taken:

  1. All the heads of SOP are requested to submit the policy and procedure of the respective parameters of the committee.

All the policies and procedure of respective committee head to be submitted before one month of commencement of academic year 2019-20.

Agenda:                                                                                                                                             

  1. Academic and administration audit by external panel

A meeting of IQAC members was held in the chairmanship of Dr. N V kalyane, the following decisions were taken:

  1. The external peer team members inspected the college on 18/3/19 and reviewed the sop committee

AAA report was generated and available with IQAC

Agenda:

  1. To organize the state level seminar at SSM cop
  2. Circulation of new NAAC manual to all criterion heads(NAAC)
  3. SOP attributes discussion of IQAC committee
  4. Strategies
  5. Best practice
  6. Institute distinctiveness

A meeting of IQAC members was held in the chairmanship of Dr N V kalyane sir, the following decisions were taken:

  1. New format of NAAC is to be circulated to all the criterion heads.

Individual criterion to be discussed with all heads

Agenda:

  1. To discuss the key indicators and metrics for criterion 4 and 6 of new manual (NAAC) for health science

A meeting of IQAC members was held in the chairmanship of Dr. N V.Kalyani sir, the following decisions were taken:

  1. Individual criterion 4 and 6 were discussed among the staff members

The difference between previous and new manual were highlighted and to be followed new manual for the coming academic years.

Agenda:

  1. Submit the strategies and planning to improve the metrics score of respective criterion by criterion heads.
  2. Constitution of new NAAC criterion-8 .

A meeting of IQAC members was held in the chairmanship of Dr N V kalyane sir, the following decisions were taken:

As per the first cycle report kindly prepare and submit the strategies and planning to improve the metric score of first cycle in order to improve the institution performance.

Agenda:

  1. Post CPE program review meet
  2. Issue of participation certificate

A meeting of IQAC members was held in the chairmanship of Dr N V kalyane sir, the following decisions were taken:

  1. Certificate of participation was given to all staff members.

Agenda:

  1. To appoint the NAAC criterion 8 head and IQAC members
  2. Biometrics for students

A meeting of IQAC members was held in the chairmanship of Dr. N V kalyane sir, the following decisions were taken:

  1. Shri Sushilkumar londhe appointed as NAAC criterion 8 head

Abhishek  was replaced by Miss Ashwini

Agenda:

  1. SSM COP internal software demonstration by Contineo Bangalore.

A meeting of IQAC members was held in the chairmanship of Dr. N V kalyane sir, the following decisions were taken:

  1. Mr Kannur demonstrated the software platform.

How to take the attendance by use of software class conducted data entry with example was demonstrated

Agenda:

1 SOP review meet

A meeting of IQAC members was held in the chairmanship of Dr. N V kalyane sir, the following decisions were taken:

1 All the SOP committees were presented in front of sop members

2 Suggestions are made and adopted

Agenda:

1 AQAR 2018-2019 online submission to NAAC website

2 online submission of individual criterion

  1. Review of AQAR

A meeting of IQAC members was held in the chairmanship of Dr. N V kalyane sir, the following decisions were taken:

  1. All the criterion heads are requested to fill the online criterion, once all Part A and Part B are filled, duly reviewed by the criterion heads and coordinators for the final approval.
  2. Final submission and approval submit to the website

Agenda:

1 SOP review meet

A meeting of IQAC members was held in the chairmanship of Dr. R B Kotnal sir , the following decisions were taken:

  1. SOP review committee members reviewed the attributes carried during last month (Sept- October 2019).

All the 5 committees of SOP were newly reviewed for the activities performed and suggested to complete the remaining ones to achieve the target

Agenda:

  1. Submission of best practices regarding teaching learning practices

A meeting of IQAC members was held in the chairmanship of Dr. R B. Kotnal sir, the following decisions were taken:

  1. Format will be mailed to concerned staff

2. Time bound for framing the best practice doc was scheduled as 28th  Nov 2019

Agenda:

1 Parent Teacher meet

A meeting of IQAC members was held in the chairmanship of Dr. R B. Kotnal sir, the following decisions were taken:

  1. On the eve of PTM a staff meet has been conducted
  2. Format has to be prepared, seating arrangement to be made in the seminar hall, banner preparation.

3. It was decided to arrange the PTM on 7Dec 2019 at 9 am

Agenda:

1 Academic progression

  1. ES exam preparation,
  2. AICTE Research grant application
  3. Practical exam orientation

A meeting of IQAC members was held in the chairmanship of Dr. R B. Kotnal sir, the following decisions were taken:

1 syllabus completion verification for semesters by HODs

2 Examination panel preparations by Dr.Shivakumar H

  1. AQIS application

4. Viva Voce question bank preparation subject wise

Agenda:

  1. Budget finalization for the year 2020-21.
  2. 3rd floor Construction Planning.

A meeting of IQAC members was held in the chairmanship of Dr. R B. Kotnal sir, the following decisions were taken:

  1. Individual Department budget to be prepared by HoDs and final consolidated college budget to be prepared and submitted   to the principal on or before 31st Jan. 2020.

The 3rd floor construction plan was reviewed and it was suggested that the class room capacity would be 100 student capacity, and laboratory size would be as per norms and should have the animal house.

Agenda:

  1. Academic activities monitoring
  2. Video shooting.

A meeting of IQAC members was held in the chairmanship of Dr. R B. Kotnal sir, the following decisions were taken:

  1. Academic activities carried out were monitored and reviewed department wise.

Dress code for teaching and non teaching staff were  assigned for college video shooting.

Agenda:

  1. Kannada language teaching for PharmD students.
  2. Cultural week celebration.

A meeting of IQAC members was held in the chairmanship of Dr. R B. Kotnal sir, the following decisions were taken:

  1. It was decided to implementation for Kannada language for PharmD students especially out of state students.

Culture week to be celebrated between 15th – 18th April -2020

Agenda:

  1. Covid-19 Emergency.
  2. Manage the academic online.

A meeting of IQAC members was held in the chairmanship of Dr. R B. Kotnal sir, the following decisions were taken:

  1. It was decided to remain close the college until next notice, as per the Govt Notice due to Covid-19 pandemic.
  2. Online classes to be conducted.

All the programs planned were decided to postponed.

Agenda:

  1. Online classes conducted review.
  2. Online teaching training for students and staff.

A meeting of IQAC members was held in the chairmanship of Dr. R B. Kotnal sir, the following decisions were taken:

  1. Online classes conducted by staff members were taken report and reviewed.

It was decided to give training program for staffs to better handling of the online software’s/tools.

Agenda:

  1. Meeting with Management.
  2. Academic and Administration progress review.
  3. Branding of Institution.
  4. Status of Accreditations.

A meeting of IQAC members was held in the chairmanship of Dr. R B. Kotnal sir, the following decisions were taken:

  1. A meeting was conducted with Honorable President, Dr. M. B. Patil sir , Mr. B M. Patil sir. Shri Agarwas sir and Chief Administrative officer Dr. R V. Kulkarni sir.
  2. Academic and Administration progress were presented by Principal sir and reviewed and discussed.
  3. It was decided to conduct International webinars to brand the Institution.

It’s been decided to go for NAAC Re-accreditation as per the President direction.

Agenda:

  1. AQAR preparation and submission for the year 2019-2020.

A meeting of IQAC members was held in the chairmanship of Dr. R B. Kotnal sir, the following decisions were taken:

AQAR preparation to be carried out by the criterion heads and members and expected date of submission would be 20th Sept-2020.

Agenda:

  1. Digital board training for teaching staffs.

A meeting of IQAC members was held in the chairmanship of Dr. R B. Kotnal sir, the following decisions were taken:

  1. A digital training was arranged by the IQAC through the provider for better usage and its vast application in academics.

All the staff members were attended the same.

Agenda:

  1. Admission Management system Demo among staff members.

A meeting of IQAC members was held in the chairmanship of Dr. R B. Kotnal sir, the following decisions were taken:

MIS/Contineo demo was made arranged, all the components and its applications were explained to all the teaching and non teaching staff members by the official representative Mr. M S. Kannur.

Agenda:

  1. AGP meeting for teaching staffs.

A meeting of IQAC members was held in the chairmanship of Dr. R B. Kotnal sir, the following decisions were taken:

  1. Applications received for AGP implementation s were reviewed and report was submitted to the principal sir for approval.

Agenda:

  1. Green/Energy and Environment audit.

A meeting of IQAC members was held in the chairmanship of Dr. R B. Kotnal sir, the following decisions were taken:

  1. It was decided to invite the external agency to audit the green/energy and environment.

Preparation of necessary arrangement for the above said audits by in charges.

Agenda:

  1. Meeting with BLDEA’s Director to review the academic, research and administrative progression.

A meeting of IQAC members was held in the chairmanship of Dr. R B. Kotnal sir, the following decisions were taken:

  1. The progression of academics, research and administration was presented by the principal sir and discussed among the members attended.
  2. Certain suggestions were given by the director sir, CAO and others such as, more concentration on research, MoU with industry/foreign University. Strengthen the placement; conduct the seminar/webinar for students and staffs and mentorship for junior students.

Agenda:

  1. To discuss the NAAC Reassessment progress and review.

A meeting of IQAC members was held in the chairmanship of Dr. R B. Kotnal sir, the following decisions were taken:

  1. Status of individual criterion was presented by the criterion heads and discussed the same.

2. Suggestions were asked to incorporate into respective metrics.

Agenda:

  1. To review the final SSR and submission of the same.

A meeting of IQAC members was held in the chairmanship of Dr. R B. Kotnal sir, the following decisions were taken:

  1. Whole SSR was reviewed and checked for institutional profile, SWOC, executive summary check, opt out metrics, plagiarism check and final payment made.

2. Finally revised and rechecked SSR was submitted.